Starter
Use for
Confirm scope for your response operation.
Includes / limits
- Monthly billing
- RFP parsing and AI drafting
- Knowledge library
- Evidence review
- Users
- Up to 10 licensed seats
- Price
- $99/seat/month
Pricing comparison of RFP providers
Public prices describe different packages. The table keeps the original currency and billing qualifiers. Ask each vendor for the same role mix, annual workload and service scope before treating the figures as comparable.
| Provider | Response focus | Pricing | Trial |
|---|---|---|---|
| Savix | A bounded rollout with source-level review | Starter: $99/seat/month; Team: $299/month (up to 10 members) | Trial available; duration and payment requirements at signup |
| Loopio | A maintained answer library with accountable owners | Pricing on request | Trial terms not confirmed; ask the vendor |
| Responsive | Coordinating a larger response operation | $10,000/year · starting platform fee; licenses and extras additional | Trial terms not confirmed; ask the vendor |
| Arphie | AI drafting connected to maintained company knowledge | Pricing on request | Trial terms not confirmed; ask the vendor |
| Inventive AI | Budgeting for response volume rather than occasional seats | $10,000/yr · starting price; usage-based quote | Trial terms not confirmed; ask the vendor |
| AutoRFP.ai | A project-volume contract with a defined rollout | $899/mo · billed annually; 24 projects/year | No free trial confirmed; conditional 30-day money-back guarantee |
| Conveyor | Security review and trust-content distribution | Pricing on request | Trial advertised; duration unpublished. Free plan excludes questionnaire automation. |
What are the most popular RFP software pricing structures?
1. Per-project pricing
Define the unit before comparing rates. Ask how a short questionnaire, amendment, reopened response and cancelled project are counted. Match the annual allowance to your pipeline and peak quarters.
2. Per-user pricing
Count licensed editors separately from occasional reviewers and administrators. Confirm the rights attached to each role and whether adding a contributor changes the bill. A seat count alone does not define the workflow.
3. Usage and concurrency pricing
Question, credit, response-volume and concurrent-project allowances describe different constraints. Request the metering definition, rollover treatment and escalation process when capacity is exhausted.
4. Flat monthly or platform fee
A flat fee can simplify a bounded team budget. Confirm members, capabilities, services and usage boundaries instead of interpreting flat as unlimited. A starting platform fee can still exclude licenses and add-ons.
5. Annual subscriptions
Distinguish an annual commitment from a monthly equivalent displayed on a page. Confirm payment timing, renewal, price changes and cancellation. Do not assume a discount or cancellation right that the written terms do not state.
Pricing preferences helper
Record your assumptions. This local worksheet does not calculate a vendor quote or send data.
What is the best pricing structure for your team?
There is no universal tariff. The right model fits the work you can predict and the controls you need. Use the actual response pipeline, not a convenient round seat count.
When is a fixed subscription useful?
- Stable team and recurring use
- Known included roles and capabilities
- Written usage and expansion boundaries
When do seat or project units fit?
Seats can fit a stable editor group; project packages can fit a forecastable pipeline. Both need a clear definition. Compare busy-period capacity, not only average annual utilization.
Factors that influence pricing
| Response volume | How are RFPs, questionnaires, revisions and amendments counted? |
|---|---|
| Workspaces | Are customer projects or entities isolated, and is there a limit? |
| User roles | Which contributors require a license? |
| Administrators | Are configuration and content-owner roles included? |
| Document workflow | Are the required import, review and export formats covered? |
| Security controls | Does the specific plan meet your assessed requirements? |
| Support | What onboarding, training and escalation are included? |
| Integrations | What connector scope and administration are included? |
Do providers offer discounts?
Request a dated quote rather than assuming a standard discount. Compare payment timing, minimum commitment and renewal treatment alongside the discount. A conditional refund is different from a free trial.
How to choose a response platform within budget
- Define the response types and annual workload.
- Count role-specific users.
- Confirm source and security requirements.
- Run the same pilot with each shortlisted provider.
- Normalize subscription, services and internal effort.
- Confirm renewal and exit terms.
Key takeaways
- Commercial units are not interchangeable.
- A headline price is not a complete team quote.
- Content ownership and review remain operating costs.
- Written scope and an accepted export belong in the decision file.
FAQ
Why can response software appear expensive?
Packages can combine platform, workflow, support and usage. Break the quote into the pieces your team will actually use.
Is there a free response platform?
A free trust-center tier is not necessarily questionnaire automation. Confirm the exact free scope and any trial requirements.
How do I avoid unexpected charges?
Define counted units, caps, services, renewal and exit in writing and use a representative pilot.